DocketLabs Privacy Policy

Last Updated: May 24th, 2025

DocketLabs, LLC ("DocketLabs," "we," "us," or "our") is committed to respecting your privacy and protecting your personal data. This Privacy Policy explains how we collect, use, share, and protect your personal information when you interact with our website, subscribe to our marketing emails, or use our AI consultancy and training services for law firms.

Scope of This Policy

This Policy applies to personal data of our clients, prospective clients, website visitors, business contacts, and individuals who interact with DocketLabs in relation to our services. It does not cover any data we process solely on behalf of clients under service agreements.

By using our website or services, you acknowledge that you have read and understand this Policy.

Who We Are

DocketLabs is a Limited Liability Company registered in the state of Florida, USA, providing AI consultancy and training services to law firms. We operate as a single entity with no subsidiaries, affiliates, or parent companies.

Contact Information

What Personal Data We Collect

We collect and process the following personal data:

• Basic Contact & Professional Information: Name, work email, phone number, business address, company name, and role.
• IP Addresses & Website Usage Data: Collected automatically when you visit our website.
• Publicly Available Professional Profiles: If relevant to our outreach or business development.

We do not knowingly collect sensitive personal data or data about children under 16 years of age.

How We Collect Your Data

• Directly from you when you fill out forms, contact us, or opt in to marketing communications.
• Automatically through cookies and similar technologies when you visit our website.
• From publicly available sources for business-to-business purposes.

How We Use Your Personal Data

We use your personal data to:

• Provide, improve, and tailor our AI consultancy and training services.
• Communicate with you and respond to inquiries.
• Send marketing emails and newsletters only on an opt-in basis (you can opt out anytime).
• Improve our website and understand usage patterns.
• Fulfill legal or contractual obligations and protect our rights.

We do not sell your personal data.

Legal Basis and Jurisdiction

We operate under U.S. law and the jurisdiction of the state of Florida. For international clients, we process data based on U.S. jurisdiction unless otherwise specified in a client agreement.

Sharing of Your Personal Data

We may share personal data only as needed for business purposes:

• With trusted service providers for IT, hosting, analytics, or communication services.
• As required by law or to protect our legal rights.
• With client law firms in the context of a client engagement, always under strict confidentiality.
• In the event of a business transfer, where permitted by law.

We ensure appropriate safeguards for any international data transfers and will disclose these in client agreements.

Cookies and Tracking

We use essential cookies for website functionality and may use additional cookies for analytics and advertising. You can manage cookie preferences through your browser settings or the cookie notice on our website.

Data Security and Retention

We maintain reasonable and appropriate security measures to protect your data. Personal data is kept only as long as necessary for business, legal, or regulatory reasons.

Your Privacy Rights

Depending on your location, you may have rights to:

• Access your data.
• Correct or update your data.
• Delete your data (subject to legal exceptions).
• Object to or restrict processing.
• Withdraw consent for marketing at any time.
• Lodge a complaint with a data protection authority.

California Privacy Rights (CCPA)

If you are a California resident, you have additional rights under the California Consumer Privacy Act (CCPA):

• Right to Know: Request information about the categories of personal information we collect, use, and share.
• Right to Access: Request access to the specific pieces of personal information we have collected about you.
• Right to Deletion: Request deletion of your personal information (subject to legal exceptions).
• Right to Opt Out of Sale: We do not sell personal data, so this right does not apply.
• Right to Non-Discrimination: We will not discriminate against you for exercising any of these rights.

You may submit a request to exercise your California privacy rights by emailing hello@docketlabs.com. We may ask for proof of identity to verify your request and will respond within the timeframe required by law (generally within 45 days for California residents).

Confidential and Client-Specific Data

Any confidential or sensitive data shared with us by a client will be used only for that client's purposes, under strict confidentiality, and according to any applicable NDAs or contracts.

Updates to This Policy

We may update this Privacy Policy from time to time. The "Last Updated" date at the top indicates the latest version. Significant changes will be communicated via our website or directly if required.

No Sale of Personal Data

DocketLabs does not sell personal data collected from the website or during the course of business with clients.